Privacy Notice

Version published: 1.0

Effective date: April, 2025

This document, herein referred to as the “Privacy Notice”, outlines the privacy practices governing the collection and processing of Personal Data, as well as other relevant information, when you access or use the Services and Website (hirebirds.net), regardless of the device (such as a computer, mobile phone, tablet, etc.) that you employ.

The Data Controller (as defined below and “we”, “us” or “our”) responsible for processing your Personal Data, as outlined in this Privacy Notice, is Hirebirds LLC, Registration number 4540979,1 02152, Kyiv, Dniprovskyi District, Amvrosia Buchmy Boulevard, Building 5, Office 502.

We adhere to the principles of the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) to ensure compliance with international privacy standards.

By using our Services, you acknowledge that you have read and understood this Privacy Notice.

If you have any questions or concerns, please contact us via: [email protected]

Definitions

In this context, the subsequent terms are defined as follows:

Data Controller means a natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data.

Personal Data means information about an identifiable individual. This definition is intentionally broad to encompass a wide range of data that could potentially identify an individual.

Services mean services provided by us as described in the relative Terms and Conditions of the Website.

Handling of your Personal Data

Information you provide to us:

Category of the individual	PD category	Description
Request sender	Request data	Full name, email, message
Job seeker	Job Application data	Full name, phone, email, CV, Portfolio

We gather certain information automatically:

Access logs	Similar to the majority of websites online, our Website gathers access logs (including IP address, browser type, operating system) to guarantee the secure, dependable, and resilient functioning of our Services.
Tracking Technologies (Cookies)	Cookies are typically small text or image files that are placed on your device when you visit our Website. Some cookies are necessary for the smooth operation of our Website, while others are used to enhance functionality, analyze aggregated usage statistics for improving performance, and support advertising efforts.
Usage Data	Information about how you use our Website and Services.

Tracking Technologies (Cookies)

In addition to any Personal Data that you choose to submit through the Website, we may use a variety of tracking technologies, including cookies, that passively collect certain information whenever you interact with the Website. This type of usage information may include the device you are using, your IP address, device ID, anonymous traffic data, other unique identifiers, location, all of the areas within our Website that you visit, what content you are interested in or interact with, and the time of the visit.

Types of Cookies we may use:

Necessary Cookies	These cookies are necessary for allowing users to navigate around our Website and access features.
Functional Cookies	These cookies allow the Website to offer enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have included on our pages. If you do not allow these cookies, some or all of these services may not work properly.
Marketing Cookies	These cookies are used to deliver content that is more relevant to you and your interests. They may be used to deliver targeted advertisements as well as help measure the effectiveness of an advertising campaign.
Performance Cookies	To provide functionality to the Website and help us deliver our Services.

Here is a list of links which will help you to understand how to manage your cookies preferences:

Purposes for which we process Personal Data and the legal bases on which we rely

We collect and process your Personal Data for the following purposes and relying on the following legal bases:

PD category	Main Purpose	Ground (GDPR)
Request data	Service provision	Taking steps prior to entering into a contract or performance of a contract
Job application data	Personnel selection and hiring process	Taking steps prior to entering into a contract

Who do we share Personal Data with

We may share your Personal Data as follows:

Service providers: We share Personal Data with our contracted service providers who assist with IT and system administration, personnel selection, hosting, research and analytics, marketing, customer support, and data enrichment, as necessary for the purposes and legal bases outlined in this Privacy Notice.
Professional advisers: In specific cases, we may disclose Personal Data to professional advisors providing Services on our behalf.
Public authorities: We may share Personal Data with public and governmental authorities when required to comply with legal obligations.

Cross-Border Transfers of Personal Data

We may process Personal Data within the European Union (EU) or European Economic Area (EEA). In the event that we need to transfer your Personal Data outside the EEA (e.g., for utilising the sub-processors services and technical infrastructure provided from or located in the US, the UK or Ukraine), the transfer of Personal Data shall be in accordance with the requirements, principles, and safeguards as stated in GDPR such as relying on adequacy decisions issued by or standard contractual clauses approved by the European Commission.

Your rights relating to your Personal Data

Under GDPR, you may have certain rights relating to your Personal Data:

Right	Description
Right to access	Individuals may send us inquiries concerning kind, purpose and duration of their personal data processing and receive relevant information within 30 days
Right to correct	Individuals may contact us to supplement or change their personal data
Right to delete	Individuals may ask us to delete their Personal Data fully or partially
Right to restrict processing	Individuals may ask us to stop, in whole or in part, the processing of their personal data
Right to data transfer	Individuals have the right to receive a copy of their personal data and transfer such data to other administrators
Right to object	Individuals have the right to object to the processing of their data
Right to withdraw consent	Individuals can withdraw consent to collection and processing of their personal data
Right to data portability	Individuals can request a copy of their personal data in a structured, machine-readable format
Right to lodge a complaint	Individuals may file a complaint to the authorities regarding the protection of personal data if they believe that we have violated any of their rights

If you wish to exercise any of these rights, please contact us via e-mail: [email protected]

You will not be required to pay any fees to exercise your rights. Upon receiving a request, we will respond within one month.

To file a complaint, please contact us using the details provided in this Privacy Notice. To assist us in thoroughly understanding and investigating your concern, we kindly ask that you include as much relevant information as possible.

If you are within the EU, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence or place of work. You can find the list of data protection authorities in the EEA at https://edpb.europa.eu/about-edpb/about-edpb/members_en.

How we secure your Personal Data

We are committed to protecting your Personal Data and have implemented appropriate technical and organizational measures to prevent unauthorized access, disclosure, alteration, or loss. These safeguards ensure the security and integrity of the Personal Data we process.

Children

Our websites and Services are not intended for children. We do not knowingly collect Personal Data from individuals under the age of 18. If you believe that we have mistakenly collected Personal Data from a minor without the necessary consent, please contact us, and we will take prompt action to remove the data from our systems.

How long do we keep your Personal Data

We retain your Personal Data for a period consistent with the original purpose of collection or as required to fulfill our legal obligations. The retention period is determined based on factors such as the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, the feasibility of achieving processing purposes through alternative means, and applicable legal requirements.

Once the applicable retention period expires, your Personal Data will be deleted. If complete deletion is not technically feasible, we will implement appropriate measures to ensure the data is securely stored and no longer used for any purpose.

Links to Other Websites

Our Website may contain links to third-party websites that operate under different privacy practices. If you navigate to any of these websites via the provided links or submit your Personal Data to them, such information will be processed in accordance with their respective privacy policies and practices.

For instance, when you make a payment for the Services, you will be redirected to a payment provider operated by a third party. These websites are beyond our control, and we bear no liability for the consequences of your visit to these websites.

Changes to this Privacy Notice

We reserve the right to modify or amend this Privacy Notice at any time. Any changes we make to our Privacy Notice in the future will be posted on this page and, where appropriate, notified to you by email. If we do, we will update the “Effective date” at the top.